Privacy Policy

Last Updated: Feb 7^th, 2024

Overview

Your privacy is very important to RhythmX AI, Inc. (“RhythmX,” “we,” “our,” or “us”). We are dedicated to the responsible collection, use, and disclosure of your information. This Privacy Policy explains how we collect, use, disclose, and otherwise process your information when you engage with us, our websites, software, platforms, and applications (the “Services”).

Although this Privacy Policy may seem long, we have prepared a detailed policy because we believe you should know about RhythmX AI’s practices so that you can make informed decisions. In addition to the activities described in this Privacy Policy, we may process information when we provide services to our customers. When this happens, we process your information pursuant to a contract with our customer. That customer’s privacy policy applies to your information, not ours. To understand how our customer collects and uses information about you, please refer to that customer’s privacy policy.

Information We Collect.

When you use our Services, we may collect and store information from and about you, and your devices. We strive to provide a safe, efficient, smooth and customized experience to provide services and features that meet your needs, and to customize our Services to improve your experience. Please find more information on how we collect your information below.

Information you provide us.

As part of the Services, we may collect certain information directly from you, including when you:

Register using our online registration form. We may ask you to provide us with your name, email address, organization, phone number, and other information for accessing our services. Where possible, we make efforts to indicate which fields are required and which fields are optional. If you do not provide necessary information when requested, you may not be able to use a particular service or feature on the Services.

Subscribe to our newsletter, download presentations, access podcast recordings or articles. We may collect your email address.

Request reports or whitepapers, request a demo, or contact us. We may ask you for your name, email address, organization, phone number, and other information.

Send us personal correspondence, such as emails or letters or otherwise communicate with us, or if other users or third parties send us correspondence about your activities or postings on the Services. We may collect the contents of such communications.

Attend one of our networking events or conferences. We may collect your contact information, work profile, interests, and any other information that you choose to provide.

Make inquiries concerning career opportunities or decide that you wish to apply for a job with us. You may submit your contact information and your resume online. We may collect the information you choose to provide on your resume, such as your education and employment experience. You may also apply through LinkedIn. If you do so, we may collect the information you make available to us on LinkedIn.

Information we automatically collect when you use our services.

We may collect certain information about you based upon your use of our Services using automated data collection technologies. For example:

When you use our Services. We may receive information about the device and software you use to access our Services, including internet protocol (“IP”) address, web browser type, and operating system version.

To help us understand how you use our Services and to help us improve them. We may automatically receive information about your interactions with our Services, like the pages or other content you view, pages you request, and the dates, times, and duration of your visits.

To help us identify your region. We may infer the general physical location of your device and the geographic regions our Users come from using your IP address.

For more information on automated data collection technologies, please refer to the “Information about cookies” section of this Privacy Policy.

Information obtained from third parties.

We may obtain your information through third-party sources, including:

Our customers. If you are using the Services as an end user of our customers, we may receive information about you from our customers who use the Services.

Social media platforms. If you choose to submit comments, photos, or content to our pages on third-party platforms, such as Twitter, Facebook, YouTube, or LinkedIn, you may choose to include information. In such a case, we may receive information about you, including your profile photo, name, and other information you choose to provide. If you wish to limit the information available to us, you should visit the privacy settings of your third-party accounts to learn about your options.

Information about Cookies.

Currently, we do not use “cookies”; however, in the future, we and third-party partners may use various automated data collection technologies, which may include cookies, pixel tags, or similar technology, to gather information from users of our Services – such as pages visited and how often they are visited, and to enable certain features on the Services. “Cookies” are small text files that may be placed on your computer when

You may disable cookies and similar items by adjusting your browser preferences at any time; however, this may limit your ability to take advantage of certain features on the Services. We do not currently respond to web browser “Do Not Track” signals that provide a method to opt out of the collection of information about online activities over time and across third-party websites or online services because, among other reasons, there is no common definition of such signals and no accepted standard for how such signals should be interpreted.

How We Use Information We Collect.

We may use the information we collect through our Services:

To facilitate the products and services you request;
To provide, maintain, improve, and enhance our Services;
To communicate with you, provide you with updates and other information relating to our Services, provide information that you request, respond to comments and questions, and otherwise provide customer support;
To resolve disputes and troubleshoot problems;
To customize your experience on our Services such as presenting tailored content;
To detect and protect against error, fraud, and other criminal activity, and respond to trust and safety issues that may arise;
For compliance purposes, including to enforce our User Agreement, Terms of Use, or other legal rights, or as may be required by applicable laws, regulations or requested by any judicial process or governmental agency
To de-identify and aggregate information and use it for any lawful purpose; and
For other purposes as otherwise described to you at the time of collection, or consistent with the context of the collection of your information, with your consent, or as allowed by law.

How We Disclose the Information We Collect.

We may disclose information that you provide through the Services in the following circumstances.

Subsidiaries and Affiliates.

We may share information we receive with our subsidiaries and affiliates, in accordance with this Privacy Policy.

Public and Governmental Authorities.

We may disclose your information to entities that regulator or have jurisdiction over RhythmX AI, such as regulatory authorities, law enforcement, public bodies, and judicial bodies.

Merger, Sale of Business or Other Asset Transfers.

We may disclose and transfer information about you to service providers, advisors, potential transactional partners, or other third parties in connection with the consideration, negotiation, or completion of a corporate transaction in which we are acquired by or merged with another company or we sell, liquidate, transfer, or other disposition of all or a portion of our business or assets.

Other Third Parties, as Reasonably Necessary.

We may disclose your information to: (1) comply with laws applicable to RhythmX AI, a request from law enforcement, a request from a regulatory agency, or other legal process; (2) protect the legitimate rights, privacy, property, interests or safety of RhythmX AI, our customers, business partners, personnel, or the general public; (3) pursue available remedies or limit damages; (4) enforce our Terms of Use, and other agreements and policies; or (5) respond to an emergency.

Consent.

We may also disclose information from or about you or your devices with your consent.

Collection and Use of Personal Information of Employment Applicants.

If you complete an application for employment with us or request information regarding such opportunities, we may collect personal information that you provide (such as information contained in a resume or cover letter) in connection with your request for information and/or to evaluate your application for employment. We may also collect personal information about you from third parties to supplement, update, or verify your information, and/or to process your application. Applicable law may require that you authorize a third party to share your personal information with us before we can acquire it. Failure to provide any requested information may negatively impact consideration of your employment application. By applying to become an employee of RhythmX AI, you consent to our collection, use, and disclosure of your personal information as described above, to the extent permitted by applicable law.

California Resident Privacy Notice.

This California Resident Privacy Notice supplements the information and disclosures contained in our Privacy Policy. It applies to individuals residing in California from whom we collect Personal Information as a business under California law.

For the purposes of this notice, “Personal Information” means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer or household, or as otherwise defined by the California Consumer Privacy Act of 2018 (California Civil Code §§ 1798.100 to 1798.199) and its implementing regulations, as amended or superseded from time to time (“CCPA”).

The chart below provides the categories of Personal Information we have collected in the preceding 12 months and the categories of third parties to which we have sold/shared Personal Information or disclosed Personal Information for a business or commercial purpose. The examples of Personal Information provided for each category may not reflect all of the specific types of Personal Information associated with each category.

Category of Personal Information	Third Parties to Which We Disclose Personal Information for a Business or Commercial Purpose	Third Parties to Which We Sell or Share Personal Information
Identifiers Examples: Name, alias, online identifier, internet protocol address, email address, account name, or other similar identifiers.	Yes, only name, email address, and phone number	No
Categories of Personal Information in Cal. Civ. Code Section 1798.80(e) Examples: Name, address, telephone number, education, employment, employment history, bank account number, credit card number, debit card number, any other financial information, or medical information.	Yesonly name, email address, and phone number	No
Characteristics of Protected Classifications under California or Federal Law Examples: Race or color, ancestry or national origin, religion or creed, age (over 40), mental or physical disability, sex (including gender), sexual orientation, medical condition, genetic information, marital status, or military and veteran status.	No	No
Commercial Information Examples: Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.	No	No
Internet or Other Electronic Network Activity Information Examples: Browsing history, search history, and information regarding a consumer’s interaction with an internet website, application or advertisement.	No	No
Geolocation Data Example: Location information based on your IP address.	No	No
Professional or employment-related information Examples: Job application or resume information, past and current job history, and job performance information.	No	No
Inferences Drawn from Personal Information Examples: Consumer profiles reflecting a consumer’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.	No	No

Please see the “Information We Collect” section of our Policy to learn more about the types of information we collect and how we collect them. We collect, use, and disclose your Personal Information in accordance with the specific business and commercial purposes as described in the “How We Use Information We Collect” section above. We may also use the information we collect, including Personal Information, for our own operational purposes, purposes for which we provide you additional notice, or for purposes compatible with the context in which it was collected, or as allowed by law. We do not knowingly sell or share personal information of minors under the age of 16.

Your California Privacy Rights.

If you are a California resident, you may exercise the following rights:

Right to Know and Access. Subject to our ability to reasonably verify your identity in light of the information requested and pursuant to relevant CCPA requirements, limitations, and regulations, you may submit a verifiable request for information regarding the: (1) categories of Personal Information collected, sold, or disclosed by us; (2) purposes for which categories of Personal Information are collected or sold by us; (3) categories of sources from which we collect Personal Information; and (4) specific pieces of Personal Information we have collected about you during the past 12 months.
Right to Delete. Subject to our ability to reasonably verify your identity in light of the information requested and pursuant to relevant CCPA requirements, limitations, and regulations, as well as subject to certain exceptions, you may submit a verifiable request that we delete Personal Information about you that we have collected and maintain.
Right to Correct. Subject to our ability to reasonably verify your identity in light of the information requested and pursuant to relevant CCPA requirements, limitations, and regulations, as well as subject to certain exceptions, you may submit a verifiable request that we correct inaccurate Personal Information about you that we have collected and maintain.
Right to Equal Service and Price. You have the right not to receive discriminatory treatment for the exercise of your CCPA privacy rights, subject to certain limitations.

To exercise your rights under the CCPA, please contact us via our Contact Us section.

To authorize an agent to make a request to know, delete, correct, or opt out on your behalf, please send a written authorization signed by you and the authorized agent to us via the Contact Us section below.

We will take steps to verify your identity and the identity of any agent making a request on your behalf. We may not discriminate against you because of your exercise of any of the above rights or any other rights, subject to the rights and the obligations under the California Consumer Privacy Act, including by:

Denying you goods or services;
Charging different prices or rates for goods or services, including through the use of discounts, loyalty programs, or other benefits or imposing penalties;
Providing you a different level or quality of goods or services; or
Suggesting that you will receive a different price or rate for goods or services or a different level or quality of goods or services.

We will not discriminate against you for exercising your CCPA privacy rights.

California Job Applicants—for California Residents Only.

This California Job Applicant Notice describes how we and our subsidiaries and affiliates, handle personal information about you when you submit your resume or application materials to us for employment or other professional working relationship purposes, or sign up for job alerts. We may collect the following categories of personal information about you: identifiers (e.g., name, address, email address, and phone number); protected characteristics (e.g., sex, gender, age, citizenship, disability status, and veteran status); professional or employment-related information (e.g., employment history, educational background, certificates and licenses, work eligibility information and other information obtained from your resume, cover letter, your responses to our application questions, background check forms, and your references); other personal records (e.g., signature, photograph, and criminal background information); and inferences drawn from personal information collected (e.g., creating a profile that reflects your abilities and aptitudes). If you choose to connect your application to social media platforms like LinkedIn, we may also collect your personal information viewable by us on that social media platform.

If provided, we collect the above categories of personal information for the following business purposes: to evaluate your candidacy for the position you applied for; to perform recruitment and hiring services; to communicate with you when positions matching your job alert become available; to manage the workforce; to comply with federal and state laws, and to maintain security (e.g., detecting security risks and incidents, protecting against fraudulent or illegal activity, and complying with our policies and procedures).

If you accept a position and are employed by us, the information obtained through the application and recruitment process will become part of your employment record and used for employment-related purposes subject to applicable law.

We may share some of the personal information with third-party vendors as necessary for us to consider a particular job applicant for employment. Such vendors could include the entity that hosts our job applicant portal.

For more information about our careers and recruiting, please contact us

Do Not Track

California Business & Professions Code Section 22575(b) (as amended effective January 1, 2014) provides that California residents are entitled to know how we respond to “Do Not Track” browser settings. We do not currently take actions to respond to Do Not Track signals because a uniform technological standard has not yet been developed.

Retention of Personal Information.

As a general matter, we may keep your Personal Information for as long as necessary to fulfill the purpose for which it was collected. If a law requires us to retain your information for a longer period of time, we will comply with that law. We may also retain your Personal Information as necessary to protect or resolve disputes, establish legal defenses, conduct audits, pursue legitimate business purposes, enforce our agreements and comply with applicable laws. Criteria we will use to determine how long we will retain your information include whether: we need your information to provide you with products or services you have requested; we continue to have a relationship with you; you have requested information, products, or services from us; we have a legal right or obligation to continue to retain your information; we have an obligation to a third party that involves your information; our retention or recordkeeping policies and obligations dictate that we retain your information; we have an interest in providing you with information about our products or services; or we have another business purpose for retaining your information.

Other State Law Privacy Rights.

Nevada Residents.

If you are a Nevada resident, you have the right to opt out of the sale of certain personal information, including your name and mailing address, to third parties. RhythmX AI does not “sell” your personal information as defined by Nevada law. If that were to change in the future, we will provide Nevada residents with a method to opt-out of those transactions.

Virginia Residents.

Your Virginia Privacy Rights. This section applies to Virginia consumers as defined by the Virginia Consumer Data Protection Act (“VCDPA”) that access or use our Products. This section describes our collection, use, and disclosure of “Personal Data” (as defined in the VCDPA). Please review our Privacy Policy above to learn more about the categories of Personal Data we process, the purpose for processing your Personal Data, and the categories of third parties with whom we disclose Personal Data.

If you are a Virginia resident, subject to certain conditions and restrictions set out in the VCDPA and other applicable laws, you have the following rights with regard to your Personal Data:

Right to Access. You have the right to request access to and obtain a copy of any personal data that we may hold about you.
Right to Correct. You have the right to request that we correct inaccuracies in your personal data.
Right to Delete. You have the right to request that we delete personal data that we have collected from or obtained about you.
Right to Opt Out of Targeted Advertising. You have the right to opt out of targeted advertising and the sale of your data (as defined under Virginia law). We do not use your data for targeted advertising, so we do not offer this right.
Right to Opt Out of Sales. We do not sell your Personal Data and as such do not offer this right.
Right to Opt Out of Profiling. You have the right to opt out of profiling in furtherance of decisions that produce legal or similarly significant effects. We do not profile in a manner that would result in legal or similarly significant effects and as such do not offer this right.

Right to Appeal. If you are unsatisfied with our actions related to the exercise of one of your privacy rights above, you may appeal our decision, by submitting a written notice of appeal to us in the Contact Us section. Your appeal will be reviewed and we will provide you with a written decision within 60 days explaining any action taken or not taken in response to your appeal and the reasons for such decisions, along with further rights that may arise from your appeal.

To respond to some requests we may need to verify your request either by asking you to log in and authenticate your account or otherwise verify your identity by providing information about yourself or your account. Authorized agents can make a request on your behalf if you have given them legal power of attorney or we are provided proof of signed permission, verification of your identity, and, in some cases, confirmation that you provided the agent permission to submit the request.

You may exercise your privacy rights under the VCDPA no more than twice in a 12-month period. If you choose to exercise any of the privacy rights described above, you will not receive discriminatory treatment from us.

Colorado Residents.

Your Colorado Rights Regarding Your Personal Data. Colorado law provides some Colorado residents with the rights listed below. To exercise these rights see the “Exercising Your Colorado Privacy Rights” section below.

Right to Know. You have the right to know and see what personal data we have collected about you in a portable format.

Right to Correct. You have the right to request that we correct inaccurate personal data.

Right to Delete. You have the right to request that we delete the personal data we have collected about you.

Right to Opt Out. You have the right to opt out of targeted advertising and the sale of your data (as defined under Colorado law). We do not sell or use your data for targeted advertising, so we do not offer this right.

Exercising Your Colorado Privacy Rights. To request access to or deletion of your personal data, or to exercise any other privacy rights under Colorado law, please contact us in a manner provided in the Contact Us section.

Exercising Your Appeal Rights. To appeal our decision regarding a request related to these rights, please submit a written notice of appeal to us via any of the methods set forth above. Your appeal will be reviewed and we will provide you with a written decision within 60 days explaining any action taken or not taken in response to your appeal and the reasons for such decisions, along with further rights that may arise from your appeal.

Connecticut Residents.

Your Connecticut Rights Regarding Your Personal Data. Connecticut law provides some Connecticut residents with the rights listed below. To exercise these rights, see the “Exercising Your Connecticut Privacy Rights” section below.

Right to Know. You have the right to know and see what personal data we have collected about you in a portable format.

Right to Correct. You have the right to request that we correct inaccurate personal data.

Right to Delete. You have the right to request that we delete the personal data we have collected about you.

Right to Opt Out. You have the right to opt out of targeted advertising and the sale of your data (as defined under Connecticut law). We do not sell or use your data for targeted advertising, so we do not offer this right.

Exercising Your Connecticut Privacy Rights. To request access to or deletion of your personal data, or to exercise any other privacy rights under Connecticut law, please contact us in a manner provided in the Contact Us section.

Utah Residents.

Your Utah Rights Regarding Your Personal Data. Utah law provides some Utah residents with the rights listed below. To exercise these rights see the “Exercising Your Utah Privacy Rights” section below.

Right to Know. You have the right to know and see what personal data we have collected about you in a portable format.

Right to Delete. You have the right to request that we delete the personal data we have collected about you.

Right to Opt Out. You have the right to opt out of targeted advertising (as defined under Utah law) or the sale of your personal data. We do not sell or use your data for targeted advertising, so we do not offer this right.

Exercising Your Utah Privacy Rights. To request access to or deletion of your personal data, or to exercise any other privacy rights under Utah law, please contact us in a manner provided in the Contact Us section.

Children’s Privacy.

We do not knowingly collect, maintain, or use personal information from children under 13 years of age, and no part of our Services are directed to children. If you learn that a child has provided us with personal information in violation of this Privacy Policy, please alert us at info@rhythmx.ai.

Third Parties.

Our Services may contain links to other websites, products, or services that we do not own or operate. We are not responsible for the privacy practices of these third parties. Please be aware that this Privacy Policy does not apply to your activities on these third-party services or any information you disclose to these third parties. We encourage you to read their privacy policies before providing any information to them.

Security.

We maintain reasonable administrative, technical, and physical safeguards designed to protect against unauthorized access, use, modification, and disclosure of your information in our custody and control. However, as our Services are hosted electronically, we can make no guarantees as to the security or privacy of your information.

International Visitors.

Our Services are hosted in the United States and intended for visitors located within the United States. If you choose to use our Services from the European Union or other regions of the world with laws governing data collection and use that may differ from U.S. law, then please note that you are transferring information from or about you or your devices outside of those regions to the United States for storage and processing. Also, we may transfer your data from the U.S. to other countries or regions in connection with storage and processing of data, fulfilling your requests, and operating the Services.

Changes to this Privacy Policy.

We may change this Privacy Policy and will post any changes on this page. The revised version will be effective when it is posted. We will also take steps to provide appropriate notice and choices to you, through the Services, by email, or other communication, if we materially change the ways in which we use or share personal information previously collected from you through the Services. You may also visit this Privacy Policy to learn of any updates.

Contact Us.

At RhythmX AI, we welcome your questions and comments regarding this Privacy Policy. You may contact RhythmX AI at info@rhythmx.ai or write to us at our offices at 3300 Hillview Avenue, Palo Alto, CA 94304.